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Old 11-10-2011, 11:13 AM   #1
marcel
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Default Organising your PDF files

Organising your PDF files

How do you organise all those pdf files you've got?

I'm still looking for some good software for that.

I've read a while ago people use I-tunes with some adjustment
to do the job.

Suggestions welcome.
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Old 11-10-2011, 11:19 AM   #2
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Quote:
Originally Posted by marcel View Post
Organising your PDF files

How do you organise all those pdf files you've got?
Great question! I am almost finished with "pre-requisite" readings of texts, and was having similar thoughts as I prepared to delve into the journal articles.

Thanks in advance to those who share their systems/apps.

Respectfully,
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Old 11-10-2011, 02:21 PM   #3
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I use Mendeley Desktop. Pretty easy, renames files for me, uploads them for access elsewhere, and I can share journals with colleagues.

http://www.mendeley.com/
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Old 11-10-2011, 02:56 PM   #4
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Quote:
Originally Posted by welcome nowhere View Post
I use Mendeley Desktop. Pretty easy, renames files for me, uploads them for access elsewhere, and I can share journals with colleagues.

http://www.mendeley.com/
Is it capable of gathering text info from within these pdf files,
so that I can organise based on keywords?

In other words can it function as a search engine and organise files based on a search:

If I want all my files which are relevant let's say to the neuromatrix to be automaticaly
placed in a folder "neuromatrix"? Will this program do that job?
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Old 11-10-2011, 03:27 PM   #5
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Bookends for Mac's is pretty good. It will also cite as you write, link to pubmed and other databases, etc....
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Old 11-10-2011, 03:44 PM   #6
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I have Endnote, which supposedly can create a bibliography, but I'm still far too disorganized to use it properly.
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Old 11-10-2011, 06:43 PM   #7
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Zotero (only integrates with firefox) is similar to EndNote but in my experience a bit more user friendly. It will rename any pdf according to it's metatdata. You can specifiy which metadata is used (author-date-journal-etc). This is the best I have right now.
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Old 11-10-2011, 06:51 PM   #8
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Quote:
Originally Posted by marcel View Post
Is it capable of gathering text info from within these pdf files,
so that I can organise based on keywords?

In other words can it function as a search engine and organise files based on a search:

If I want all my files which are relevant let's say to the neuromatrix to be automaticaly
placed in a folder "neuromatrix"? Will this program do that job?
yea, it will function as a search engine. you can either manually tag files for quick access, or you can just use the search feature and it will search title, author, and content for any search words.

it will not create multiple folders though. the feature is there, but is very limited right now to author, year, title, or journal. no customization as far as i know, but i havent played around with that. i found i havent needed to keep them in subfolders like i used to since the program does all the work for me as far as searching.
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Old 11-10-2011, 07:22 PM   #9
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I use EndNote for citation and writing. I haven't found another tool that does as much as it does. However, that is just citations.
I have seen and trailed a program for Mac called "Papers" that does just what Marcel is looking for. It doesn't have the citation and writing ability that EndNote does, but is better at pdf organization.

I have heard good things about Mendeley but haven't used it. I have some limited experience with Zotero and it was positive.

I will probably use Papers based on experience to date, and then EndNote for writing. Not a perfect solution but a start. My search for something that has powerful pdf management tools and citation and writing ability has me asking too much of most of what is out there currently.
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Old 11-10-2011, 10:03 PM   #10
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http://www.mendeley.com/features

There are demo's how pdf-import works

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Old 12-10-2011, 01:10 AM   #11
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I'm going to check out mendeley. Zotero has promise but being open access, it is still pretty developmental. It's been great for writing papers, but that's a whole other ballgame to organizing pdfs.

Some developer is going to make good money on a solution to this.
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Old 12-10-2011, 04:34 AM   #12
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Quote:
Some developer is going to make good money on a solution to this.
It's rather surprising to me- as ubiquitous as word processing is- that no one has developed one yet.

I think the software geeks are too busy over-engineering search engines and the next version of Windows.
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Old 12-10-2011, 06:53 AM   #13
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Quote:
Originally Posted by TexasOrtho View Post
Some developer is going to make good money on a solution to this.
What's your needs? is a complex question to answer.
It is quite easy to use database and queries to seek informations. I think the actual software give too large results (as here) or too poor answers relative to our asking.

If you give some degree of freedom to the search function then you'll have a lot of answers.

But a database that sorts authors, date, journal, titles, and some keywords is a very easy task.
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Old 12-10-2011, 08:17 AM   #14
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I use Yep on my Imac, and Benubird PDF on my pc with success. They're both free and customizable.
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Old 12-10-2011, 03:38 PM   #15
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Looks like Yep costs, not free..
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Old 12-10-2011, 03:52 PM   #16
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Ho yes, sorry. But this one is. It is an older version but it runs under lion.
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Old 12-10-2011, 04:05 PM   #17
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Thank you! I'm downloading it now.
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Old 12-10-2011, 07:14 PM   #18
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Quote:
Originally Posted by Marc View Post
I use Yep on my Imac, and Benubird PDF on my pc with success. They're both free and customizable.
Am giving Benubird a try but seems you need to go trough more than a few manual steps before you're ready.
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Old 12-10-2011, 09:36 PM   #19
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Any Linux-users around? So far I only found Referencer and it's actually made for GNOME. Is there any program specific for Xfce?
Thanks

Edit: Just found out that Mendeley is also available for Linux.

Last edited by thomas_c; 12-10-2011 at 09:44 PM.
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Old 13-10-2011, 06:39 AM   #20
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Quote:
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Am giving Benubird a try but seems you need to go trough more than a few manual steps before you're ready.
As usually with windows ... but when it is set, and the right keywords are used, it works.
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Old 27-10-2013, 07:21 PM   #21
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I am switching to Evernote for all of my organization of PDF's

There is a monthly fee for Premium use,

I have tried, Papes (windows) preimum and Benubird, all of these methods I feel are suboptimal.

Evernote seems to have the greatest stability and flexibility and works well across multiple devices that are of separate ecosystems (i.e. windows to ipad integration).

There is good PDF integration and it allows you to type notes outside of the journal article which I like.

There are some drawbacks in terms of using it as a citation manager, and linking the PDF to a specific citation and allow that to import into other documents.

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Old 27-10-2013, 07:38 PM   #22
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I've been using Mendeley on my Mac and iPad. I have a 25G dropbox account with a specific mendeley folder that the desktop version "watches". Most of the PDFs I come by are on my iPad, I just "open with dropbox" and get to choose which sub folder the article opens into within my mendeley folder. When I turn on my desktop and open Mendeley, it syncs everything.
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Old 27-10-2013, 08:33 PM   #23
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Mendeley over here!
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Old 28-10-2013, 02:49 AM   #24
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Mendeley. That with the ability to have it sync to a dropbox watched folder makes it easy for finding and organizing papers no matter where I am (work, home, etc.)
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Old 28-10-2013, 10:52 AM   #25
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I upload my PDFs to Dropbox and then use foxitpdf to search multiple folders etc for keywords. (yes, it does search Dropbox folders). Works for me, though obviously this method doesn't insert citations.
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